The holiday season is already upon us! Please note that our offices will be as of December 21, 2018 at 4:30 p.m. and will reopen on January 2, 2019 at 8:30 a.m.
We encourage you to submit all urgent carnet and document certification requests prior to office closures on December 21. Certification requests submitted online (except for ‘full service’) will be reviewed once daily prior to 11:30 a.m. on the 27, 28 and 31 of December.
The Carnet and Document Certification Team wishes you a joyful holiday season and a happy new year!
The Canadian Chamber of Commerce can certify a variety of documents, the most common being Certificates of Origin. A Certificate of Origin (CO) is a document attesting that goods exported in a shipment have been wholly obtained, produced, manufactured or processed in a particular country. COs may be requested by customs administrations, importers, freight forwarders or banks for clearance of letters of credit. The issuance of a CO is an important function for chambers of commerce as many countries view chambers of commerce as credible organizations and require that they authenticate documents with their stamp or seal.
All documents presented to the Canadian Chamber for certification must first be notarized. Notarization is a process by which a lawyer or a notary public certifies, from a person’s sworn statement, that the facts described in her/ his signed documents are true. Exporters that frequently use our service often find the notarization process costly and time consuming; an alternative to notarization is the letter of waiver. Along with notarization or a letter of waiver, we also require proof of a company’s registration in Canada with the federal or provincial/territorial government and its annual business license renewal, or the like, before we will certify any documents.
Please allow sufficient time for the review and certification of your documents. Please scan and email multi-page documents, non-routine documents or background documents for review to firstname.lastname@example.org before obtaining the required notarization. Non-routine documents will be considered on a case-by-case basis. Once reviewed and approved by Canadian Chamber staff, you may send the notarized documents by courier or deliver the documents in person to one of our three offices and wait while they are certified by one of our agents. If the documents are to be mailed/couriered back to you, please ensure to include a prepaid return envelope or a completed waybill.
Multi-page/high volume requests can be processed the same day provided they are delivered to our offices no later than 3:00 p.m. We will certify documents up until 4:30 p.m. We can also certify Certificates of Origin online.